Quotations show the price/rates of a shipment and goods. It also includes shipment information, such as taxes, discounts or additional charges.

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What is a Quotation?

An export transaction usually begins by they buyer initiating the request for quote process. As a part of this process, the seller either completes a buyer quote form or sends an export quote. The quotation document acts as a response to buyer’s quote request and contains information such as quantities, prices, shipping and payment terms.

When to create Quotation?

A quotation is created upon buyer’s quote request at the very initial stages of the shipment. It is a response to buyer requesting for a quote but usually contains more information than just price. A quotation document is similar to proforma and commercial invoice regarding the information it carries but serves a different purpose. The buyer can use the quotation to then renegotiate with the seller. The renegotiation can be on a combination of price, payment and shipping terms. Once the quotation is accepted the buyer, the seller creates a proforma invoice as a first step in formalizing the agreement.

How to create a Quotation on Cargoflip?

  1. Open Cargoflip
    Open Cargoflip and navigate to the 'Documents' section.
  2. Create a new Quotation
    Click on 'New' and select the Quotation from the dropdown menu.
  3. Fill out & customize your doc
    Fill out document info, customize document fields to your needs. If you fill it once, we will let you create multiple once with an easy autofill feature.
  4. Sign & Stamp
    Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add stamp” to place a digital stamp.
  5. Download or share
    Download or share quotes from Cargoflip in 1-click. You'll know when recipients have viewed your quote and recipients can even add comments incase they have feedback all with just a link.
  6. 1-click create other documents
    You can create rest of the shipping documents with 1 click by autofilling the data from this doc in other docs.

What’s included on a Quotation document?

Shipper: Name and address of the shipper
Consignee: Name and address of the consignee (receiving party)
Invoice Date: Date invoice was issued
Method of Shipping: This could be SEA, AIR, TRUCK or RAIL
Type of Shipment: FCL (Full Container Load), LCL (Less Than a Container Load), FTL (Full Truck Load), LTL (Less than a truck load), Air, Break Bulk
Country of Origin: Country where the goods were manufactured
Country of Destination: Country where goods will be finally delivered (Usually the country where the buyer resides)
Port of Loading and Port of Discharge: Seaport or airport in respective loading and discharge locations
Departure Date: Date of Delivery or handover. This depends on the inco-terms
Incoterms: Could vary from EXW, FOB, CFR, DDP, DAP. Checkout our detailed guide on incoterms.
Product details: Product descriptions, SKU numbers, quantity, price
Bank Details: Account information including account number and sort codes to the account you would like the buyer to pay to
Additional charges and discounts: Charges could include value added services, freight or discounts your sellers are offering
Name and signature of authorized signatories