What is a Quotation?
An export transaction usually begins by they buyer initiating the request for quote process. As a part of this process, the seller either completes a buyer quote form or sends an export quote. The quotation document acts as a response to buyer’s quote request and contains information such as quantities, prices, shipping and payment terms.
When to create Quotation?
A quotation is created upon buyer’s quote request at the very initial stages of the shipment. It is a response to buyer requesting for a quote but usually contains more information than just price. A quotation document is similar to proforma and commercial invoice regarding the information it carries but serves a different purpose. The buyer can use the quotation to then renegotiate with the seller. The renegotiation can be on a combination of price, payment and shipping terms. Once the quotation is accepted the buyer, the seller creates a proforma invoice as a first step in formalizing the agreement.
How to create a Quotation on Cargoflip?
- Open Cargoflip
Open Cargoflip and navigate to the 'Documents' section. - Create a new Quotation
Click on 'New' and select the Quotation from the dropdown menu. - Fill out & customize your doc
Fill out document info, customize document fields to your needs. If you fill it once, we will let you create multiple once with an easy autofill feature. - Sign & Stamp
Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add stamp” to place a digital stamp. - Download or share
Download or share quotes from Cargoflip in 1-click. You'll know when recipients have viewed your quote and recipients can even add comments incase they have feedback all with just a link. - 1-click create other documents
You can create rest of the shipping documents with 1 click by autofilling the data from this doc in other docs.
What’s included on a Quotation document?
Shipper: Name and address of the shipper
Consignee: Name and address of the consignee (receiving party)
Invoice Date: Date invoice was issued
Method of Shipping: This could be SEA, AIR, TRUCK or RAIL
Type of Shipment: FCL (Full Container Load), LCL (Less Than a Container Load), FTL (Full Truck Load), LTL (Less than a truck load), Air, Break Bulk
Country of Origin: Country where the goods were manufactured
Country of Destination: Country where goods will be finally delivered (Usually the country where the buyer resides)
Port of Loading and Port of Discharge: Seaport or airport in respective loading and discharge locations
Departure Date: Date of Delivery or handover. This depends on the inco-terms
Incoterms: Could vary from EXW, FOB, CFR, DDP, DAP. Checkout our detailed guide on incoterms.
Product details: Product descriptions, SKU numbers, quantity, price
Bank Details: Account information including account number and sort codes to the account you would like the buyer to pay to
Additional charges and discounts: Charges could include value added services, freight or discounts your sellers are offering
Name and signature of authorized signatories
